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Organization is the key to managing your time well. The best way to handle multiple tasks is to develop an organizational plan. Your organizational plan should include the followings strategies:

 

•  Keep ahead of paperwork.
  Try to handle each piece of paper only once; read it, act on it, file it, or throw it away. Design a system, such as color-coded files, to organize your documents into relevant categories. For example, put all dictations into one file and calls that need to be made into another. This system will help you locate what you need quickly.
• Keep your desktop clear.
  Clear everything from the top of your desk except your current task. A desk piled high with paperwork can distract or discourage you. Put work you are not attending to out of sight so that you can focus on the task at hand.
• Make a daily plan.
  Take time each day to create a plan that identifies both long-term and short-term goals. Give priority to daily activities according to how they will contribute towards these goals, and schedule tasks according to these priorities. Keep your daily plan in sight to help you resist distractions, stay on task, and refocus after interruptions.
• Stay focused.
  Distractions ensure that a project will take longer. Try to work on one project at a time. If you become distracted by other tasks, refer to your daily plan to help refocus. If you must put something you are working on aside, make note of where you were so you can come back to it. If the activity level in your office makes it impossible to work effectively on a project that requires concentration, reserve a quiet place to get the work done. Do not waste time trying to concentrate in the midst of distractions.
• Organize telephone calls.
  Keep calls brief and to the point. Make a list of the information that you need before making calls. Set aside specific times to make calls; do not interrupt other duties. Be professional and courteous but focus on the exchange of information, not socializing.
• Keep a permanent information log.
  Keep a log of information from calls. Details that seem insignificant now may be useful later. Take note of names, numbers, and dates in a permanent logbook.
• Finish one project before starting the next one.
  Be realistic about time. Do not start more than you can accomplish. Set reasonable deadlines and stick to them. If you cannot meet a deadline, try to get help or more time. Avoid taking on other work that does not help you meet the goals set out in your daily plan.

If you are distressed by anything external, the pain is not due to the thing itself but to your own estimate of it; and this you have the power to revoke at any moment- MarcusAureliusIf you          

 IffffffffAccording to Marcus Aurelius " If you are distressed by anything external, the pain is not due to the thing itself but to your own estimate of it; and this you have the 

 Henrik Hagard – Personal Development Guide

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